2025 Annual Session Exhibitor Show Information
Important details about the ODA Annual Session such as the show schedule, facility information, dates & deadlines, vendor information, hotel reservations, advertising opportunities, and more are featured below.
Updates will be posted as they become available through September.
Share this page with everyone involved in planning your exhibit!
*** EXHIBITOR NEWS ***
- The NEW Exhibitor Webinar that was scheduled for Wednesday, June 25 has been moved to Thursday, July 24. Watch this space for details!
- Attendee Registration is now open! Check out the full schedule of courses and events at: https://www.oda.org/events-ce/annual-session/attendees/.
- Advertise in upcoming issues ODA Today, to promote your participation and make sure attendees look for your booth at the meeting! See Place an Ad for details and a link to submit your ad request.
- The ODA does not work with third parties to provide hotel reservations or mailing list services. Please do not engage with such companies if they contact you. See the information at the bottom of this page for hotel details and to request a FREE pre-show mailing list.
- Exhibits Only Passes are available to any dental team member who is not planning to attend courses or other Annual Session events but would like to visit the Exhibit Hall. The pass is available to attendees as part of the registration process, and does not include any other benefits that registered attendees enjoy. Passes are available for one day only during the meeting, and all passes are FREE on Saturday.
- Watch this space for more show updates!
Ask Me Anything!
Have questions about exhibiting at the ODA Annual Session? Wondering how to make your company stand out from the 150+ other exhibitors on the show floor? Not sure which hotel is most convenient? Book a call with me to discuss how to make the most of your exhibiting experience, get your questions answered, or even just review the basic timeline & logistics of the meeting. Let’s talk!
Show Schedule
Wednesday, Sept 24 8:00 a.m. – 5:00 p.m. Move in
Heavy items requiring carts/dollies must be moved in by 5:00pm
Thursday, Sept 25 8:00 a.m. – 11:00 a.m. Set up
Only hand-carried items are permitted
Thursday, Sept 25 12:00 p.m. – 6:00 p.m. Hall Open
Friday, Sept 26 9:00 a.m. – 6:00 p.m. Hall Open
Saturday, Sept 27 9:00 a.m. – 2:00 p.m. Hall Open
Saturday, Sept 27 2:15 p.m. – 6:00 p.m. Tear down
Facility Information
Greater Columbus Convention Center
400 N. High Street, Columbus, OH 43215
Exhibit Hall B
Services available for purchase from the GCCC include (order here):
electricity – plumbing – internet – catering – cleaning
Visit the GCCC website to review food & beverage options near the Exhibit Hall. Concessions are also available inside the hall.
Follow the links below for more information.
Advance Shipping Address/ Show Site Shipping Address
Reserve parking in advance
Directions & Parking information
Facility Map
Dates & Deadlines
| March 1 | Last day to cancel booth space and be eligible for full refund |
| April 15 | Deadline for inclusion in exhibitor list featured in Annual Session Preview Program |
| May 28 | Online exhibitor service kit available from show decorator (Fern Expo) |
| June 2 | Exhibit staff registration opens (see instructions at the bottom of this page) |
| August 1 | Outstanding exhibit balances due |
| August 15 | Deadline for cancellations incurring fee of $100 per 10×10 booth. No refunds are provided after this date |
| August 20 | Last date to receive advance rates for electricity, internet, and other services ordered from Greater Columbus Convention Center (GCCC) |
| August 25 | Deadline to receive pre-show discount on lead retrieval services from Eleventh & Gather |
| August 29 | Deadline for pre-show pricing from show decorator and first date advance shipments accepted at warehouse |
| September 5 | Pre-show mailing list requests due (scroll down for info) |
| September 15 | Last date to receive standard rates for electricity, internet, and other services from Greater Columbus Convention Center. |
| September 19 | Last date advance freight shipments accepted by show decorator |
| September 23 | First day on-site freight shipments accepted on-site at Greater Columbus Convention Center |
Submit your application now to participate!
Preventative Products Roundtable Breakfast for Dental Hygienists
Friday, September 26, 7:15 a.m. – 8:45 a.m.
Company representatives will give short (8-10 min) demonstrations about preventative products to small groups of dental hygienists while they enjoy breakfast. Reps will move from group to group and present a total of six times.
Hygienists who complete the course receive 1.5 CE credits!
The deadline to submit your application is July 12, so don’t delay! There is no cost to exhibitors to participate.
Sponsorship Packages Now Available!
Check out the new sponsorship packages available to confirmed exhibitors, which include features such as: one-time ad placement in ODA Today, upgraded company profile on our online floorplan, lead retrieval system, tickets to the Callahan Celebration of Excellence and more!
Download the Sponsorship Packages form for more details.
Stand-alone sponsorships for the “Hops & Shops” and “Dark Roast and Donuts” events are also available.
See Exhibit Hall Sponsorships for more details.
Contact Amy Szmania for more information.
Featured Exhibit Hall Events
Passport to Flavor
Thursday, September 25, 4:30 p.m.-6:00 p.m.
Hosted by the ODA Subcouncil on Diversity and Inclusion, food experiences from different regions around the world, representing the heritage of ODA members, will be featured throughout the Exhibit Hall.
Hops & Shops
Friday, September 26, 4:30 p.m.-6:00 p.m.
Kegs of Ohio craft beers will be placed in various stations throughout the Exhibit Hall, featuring free pours for attendees. Enjoy bar-friendly appetizers as well. Cash bars will be available throughout the hall for other beverage purchases.
Enhance your experience at this event! Stations serving snacks, desserts, appetizers, or drinks are available for sponsorship. Choose from stations such as:
- Beer station (local IPAs)
- Sweet & Salty Pretzel Station
- Wing Toss Station
- Potato Shaker Station
Sponsorship includes signage with company logo at food/drink station. Most beer stations can be positioned inside or close to your booth!
Contact amy@oda.org for more information about available options and to reserve your sponsorship.
Dark Roast and Donuts
Saturday, September 27, 9:00 a.m.
Start off the morning the right way! Enjoy coffee and donuts in the Exhibit Hall along with attendees.
This event is also available for sponsorship! Includes company name on signage and in other event promotions. Please contact amy@oda.org for details.
FREE lunch!
Saturday, September 27, 11:00 a.m.-2:00 p.m.
Enjoy lunch in the Exhibit Hall on us! Vouchers for hall concessions will be provided to all attendees and exhibitors.
Exhibit Hall Prize Drawings
Attendees have the chance to win a $500 VISA gift card each day, simply by making purchases in the Exhibit Hall!
To enter, attendees upload purchase receipts to the official Annual Session mobile app, which will automatically tally the amount purchased each day, and the app will award entries for the daily prize drawing according to the total amount purchased.
For example, if the total spent for one day is less than $500, one entry is awarded; if $500-$999 is spent, two entries are awarded, and so on. Prize winners will be announced at the end of Exhibit Hall Hours each day.
TL;DR: the more your customers spend, the more chances they have to win!
Attendees will also have the opportunity to win gift cards each day by visiting specific areas in the Exhibit Hall and scanning a QR code, “scavenger hunt” style.
Nearby Restaurants & Bars
Many options are available within a short drive (or even a quick walk) from the Convention Center.
Downtown Area
Arena District
German Village & Brewery District
Short North Arts District
Check out these fun experiences for your team!
Trolley Pub
Dueling Axes
Escape Room USA
Official Show Vendors
Fern Exposition & Events – general services contractor
Login credentials for the online service kit will be sent via email by Fern Expo by May 30 or upon receipt of your contract thereafter. Information from all vendors listed below is included in the service kit.
Markey’s Rental & Staging – audio/visual services
Levy Restaurants – official caterer for Greater Columbus Convention Center
Eleventh & Gather – registration and lead retrieval services (download order form) (order online)
Exhibitor Resources
Book Your Hotel
The Hilton Columbus Downtown is the official headquarters hotel for the ODA Annual Session.
View Exhibit Hall Map
Includes an alphabetical list of contracted exhibitors.
Need to update your company information? Contact amy@oda.org to request your login info.
Staff Badge Registration
Please review these instructions before registering your staff.
Online registration is now available! Please register onsite staff using the link below. Login information has been emailed to you directly, but please contact me if you have any questions.
Request a FREE Pre-show Mailing List
Explore Advertising Options
Download a 2025 Show Logo
Submit Show Specials
Order Convention Center Services
Includes catering, booth cleaning, electricity and plumbing
View Directions & Parking Information
Provided by the Greater Columbus Convention Center