2026 Annual Session Exhibitor Information
Click a highlight below for important details about the ODA Annual Session such as the show schedule, facility information, dates & deadlines, vendor information, hotel reservations, advertising opportunities, and more!
News Updates Ask Me Anything!
Show Schedule & Facility Info
Sponsorship Opportunities Exhibit Hall Events
Attendee Prize Drawings Restaurant Options & Official Vendors
Hotels Exhibit Hall Map
Staff Badge Registration More Resources
Exhibitor Success & ROI Center
*** EXHIBITOR NEWS ***
- Advertise in upcoming issues ODA Today to promote your participation and make sure attendees look for your booth at the meeting! Visit Place an Ad for details and to submit your ad request.
- The ODA does not work with third parties to provide hotel reservations or mailing list services. Please do not engage with outside companies if they contact you offering these services. See the information at the bottom of this page for hotel details and to request a FREE pre-show mailing list.
- Watch this space for more show updates!
Ask Me Anything!
Have questions about exhibiting at the ODA Annual Session? Maybe you have questions about how to make your company stand out from the 150+ other exhibitors on the show floor. Or maybe you’re wondering which hotel is most convenient? Or, where to head for dinner after the show closes?
Book a call to discuss how to make the most of your exhibiting experience, get your questions answered, or even just to review the basic timeline & logistics of the meeting. Let’s talk!
Show Schedule
Wednesday, Sept 16 8:00 a.m. – 5:00 p.m. Move in
Heavy items requiring carts/dollies must be moved in by 5:00 p.m.
Thursday, Sept 17 7:00 a.m. – 9:00 a.m. Set up
Only hand-carried items may be moved in.
Thursday, Sept 17 9:00 a.m. – 6:00 p.m. Hall Open
Friday, Sept 18 9:00 a.m. – 4:00 p.m. Hall Open
Friday, Sept 18 4:15 p.m. – 10:00 p.m. Tear down
Saturday, Sept 19 Tear down by appointment only.
Facility Information
Greater Columbus Convention Center
400 N. High Street, Columbus, OH 43215
Exhibit Hall A
Services available for purchase from the GCCC include (order here):
electricity – plumbing – internet – catering – cleaning
Visit the GCCC website to review food & beverage options near the Exhibit Hall. Concessions are also available inside the hall.
Follow the links below for more information.
Advance Shipping Address/Show Site Shipping Address (coming soon)
Reserve parking in advance (opens in August)
Directions & Parking information
Facility Map
Dates & Deadlines
March 1 | Last day to cancel booth space and be eligible for full refund |
| April 15 | Deadline for inclusion in exhibitor list in Annual Session Preview Program |
| June 1 | Online exhibitor service kit available from show decorator (Fern Expo) |
| June 1 | Exhibit staff registration opens (see instructions at the bottom of this page) |
| August 1 | Outstanding exhibit balances due |
| August 10 | Deadline for cancellations incurring fee of $100 per 10×10 booth. No refunds are provided after this date |
| August 14 | Last date to receive advance rates for electricity, internet, and other services ordered from Greater Columbus Convention Center (GCCC) |
| August 14 | Deadline to receive pre-show discount on lead retrieval services from Eleventh & Gather |
| August 24 | Deadline for pre-show pricing from show decorator |
| August 28 | First date advance freight shipments accepted by show decorator |
| August 28 | Pre-show mailing list requests due (scroll down for info) |
| Sept 4 | Last date to receive standard rates for electricity, internet, and other services from Greater Columbus Convention Center. |
| Sept 11 | Last date advance freight shipments accepted by show decorator |
| Sept 15 | First day on-site freight shipments accepted on-site at Greater Columbus Convention Center |
| Sept 16 | Exhibitor move-in |
Sponsorship Packages Available!
Check out the new sponsorship packages available to confirmed exhibitors, which include features such as: one-time ad placement in ODA Today, upgraded company profile on our online floorplan, lead retrieval system, tickets to the Callahan Celebration of Excellence and more!
Download the Sponsorship Packages form for more details.
Stand-alone sponsorships for the “Hops & Shops” event are also available.
See Exhibit Hall Sponsorships for more details.
Contact Amy Szmania for more information.
Featured Exhibit Hall Events
Hops & Shops
Thursday, September 17, 4:30 p.m.-6:00 p.m.
Kegs of Ohio craft beers will be placed in various stations throughout the Exhibit Hall, featuring free pours for attendees. Enjoy bar-friendly appetizers as well. Cash bars will be available throughout the hall for other beverage purchases.
Enhance your experience at this event! Stations serving snacks, desserts, appetizers, or drinks are available for sponsorship. Choose from stations such as:
- Beer station (local IPAs)
- Sweet & Salty Pretzel Station
- Wing Toss Station
- Potato Shaker Station
Sponsorship includes signage with company logo at food/drink station. Most beer stations can be positioned inside or close to your booth!
Contact amy@oda.org for more information about available options and to reserve your sponsorship.
FREE lunch!
Thursday, Sept 17 and Friday, Sept 18 – 11:00 a.m.-2:00 p.m.
Enjoy lunch in the Exhibit Hall on us! Vouchers for hall concessions will be provided to all attendees and exhibitors.
Fashion Show
Friday, Sept 18 – 12:30 p.m.
Join us in the Exhibit Hall for a special fashion show, including the latest styles in scrubs and uniforms for the dental practice.
Exhibit Hall Prize Drawings
Shop & Win
Attendees have the chance to win a $500 VISA gift card each day, simply by making purchases in the Exhibit Hall!
To enter, attendees upload purchase receipts to the official Annual Session mobile app, which will automatically tally the amount purchased each day. The app will award the appropriate number of entries for the daily prize drawing.
How it works: If the total spent by an attendee for one day is less than $500, one entry is awarded; if $500-$999 is spent, two entries are awarded, and so on. Prize winners will be announced at the end of Exhibit Hall Hours each day.
TL;DR: the more your customers spend, the more chances they have to win!
Nearby Restaurants & Bars
Many options are available within a short drive (or even a quick walk) from the Convention Center.
Downtown Area
Arena District
German Village & Brewery District
Short North Arts District
Check out these fun experiences for your team!
Trolley Pub
Dueling Axes
Escape Room USA
Official Show Vendors
Fern Exposition & Events – general services contractor
Login info for the online service kit will be sent via email by Fern Expo on June 1 or upon receipt of your contract thereafter. Information from all vendors listed below is included in the service kit.
Markey’s Rental & Staging – audio/visual services
Levy Restaurants – official caterer for Greater Columbus Convention Center
Eleventh & Gather – registration and lead retrieval services
Exhibitor Resources
Book Your Hotel
The Hilton Columbus Downtown is the official headquarters hotel for the ODA Annual Session.
View Exhibit Hall Map
Includes an alphabetical list of contracted exhibitors.
Need to update your company information? Contact amy@oda.org to request your login info.
Staff Badge Registration
Please review these instructions before registering your staff.
Online registration will open on June 1.
FREE Pre-Show Mailing List
Explore Advertising Options
Download a Show Logo
Submit Show Specials
Order a Lead Retrieval System
Order Convention Center Services
Catering, cleaning, electricity, internet, plumbing services
View Directions & Parking Information
Provided by the Greater Columbus Convention Center